Privacy Policy

This Privacy Policy applies to the NIMACON 2026 website and registration process, operated by the National Integrated Medical Association (NIMA), in association with the Faculty of Ayurveda, Institute of Medical Sciences, Banaras Hindu University (BHU), Varanasi. By using this website and submitting the registration form, you consent to the collection and use of information as described below.

During registration, we collect the following personal information:

• Full name, designation, qualification and institution
• City, state, mobile number, WhatsApp number and email address
• Registration category and presentation details (if submitting an abstract)
• Accommodation preferences, if requested
• Payment details processed via our payment gateway (Razorpay), including transaction/payment ID

We do not collect or store sensitive financial information such as your card number, CVV, or bank credentials — these are handled entirely and securely by our payment gateway partner and never pass through our servers.

The information collected is used to:

• Process and confirm your registration for NIMACON 2026
• Verify payment and send confirmation emails
• Communicate important updates about the conference, schedule, or venue
• Review and process abstract submissions, where applicable
• Arrange accommodation, where requested
• Issue your participation certificate

We do not sell, rent or trade your personal information to third parties. Your information may be shared only with:

• Our payment gateway (Razorpay), solely to process and verify your registration payment
• The Organizing Committee and relevant sub-committees (Accommodation, Scientific, Sponsorship), for the purpose of coordinating the conference
• Email service providers used to send registration and confirmation communications

We may disclose information if required to do so by law or in response to valid requests by public authorities.

Registration data is stored securely and accessed only by authorized members of the Organizing Committee for purposes directly related to conducting NIMACON 2026. We take reasonable technical and organizational measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no method of electronic transmission or storage is 100% secure, and we cannot guarantee absolute security.

Your personal information is retained for as long as necessary to fulfil the purposes outlined in this policy, including post-conference communication, certificate issuance, and record-keeping for future NIMACON conferences, unless you request earlier deletion as described below.

You may, at any time, request to:

• Access the personal information we hold about you
• Correct any inaccurate or outdated information
• Request deletion of your information, subject to any legal or record-keeping obligations
• Withdraw consent for non-essential communications (e.g. promotional updates)

To exercise any of these rights, write to us at nimacon2026@gmail.com.

Our website may use basic cookies or similar technologies to improve browsing experience and understand site usage. These do not collect sensitive personal information and can generally be controlled through your browser settings.

NIMACON 2026 registration is intended for adult professionals, faculty, research scholars and students. We do not knowingly collect personal information from individuals under the age of 18 without appropriate consent.

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational or regulatory reasons. Any changes will be posted on this page with a revised "Last Updated" date. Continued use of the website or registration after such changes constitutes acceptance of the updated policy.

For any questions or concerns regarding this Privacy Policy or how your data is handled, please contact the Conference Secretariat at nimacon2026@gmail.com or call +91 90765 16034.